Formalities upon arrival
| Administrative Formality | Where | When | What to submit | What you receive |
|---|---|---|---|---|
Students with a scholarship from K.U.Leuven: Preliminary briefing and diploma check Self-supporting students: diploma check |
International Office: International Admissions and Mobility Unit (IAM) | As soon as possible after arrival | • Admission letter from K.U.Leuven • Valid passport or identity card |
• Approval stamp for registration at the Registrar's Office |
| Enrolment as a student | Registrar’s Office at the University Hall | As soon as possible after preliminary briefing and receipt of approval stamp for registration | • Admission letter from K.U.Leuven with approval stamp for registration • Valid passport or identity card • Scholarship attestation (only if you receive a scholarship) • A copy of your housing rental contract |
• A university student card, which provides you with access to all university libraries, cafeterias (and sports facilities and cultural events, if applied for) • A certificate of enrolment intended for the City Hall • A certificate of enrolment intended for the health insurance company • An invoice for the payment of the tuition fee, the mandatory third-party liability insurance of €13 (and the fee for the use of the sports facilities and cultural events, if applied for) |
Non-EEA citizens: inscription in the Foreigners' Register EEA citizens: Registration Certificate for Belgium |
Foreigners' Office at City Hall in your place of residence | After having secured a permanent address in Belgium | • Valid passport or identity card • The Authorization for Provisional Sojourn stamped in your passport before coming to Belgium (for non-EEA citizens only) • Three recent passport size photographs • Certificate of enrolment at K.U.Leuven • The official European Health Insurance Card that proves your affiliation with a health insurance company in your home country (for EEA citizens only) • A proof of solvency or scholarship attestation (for non-EEA citizens only) • €12.50 fee |
• After your registration at City Hall, you will first receive the document Annex 15 (EEA citizens are also requested to sign document 19ter) • After the visit of a police officer to confirm your residence, you will be invited to return to City Hall to receive your identity card/residence permit (only for non-EEA citizens) • The residence permit may take three to six weeks to be ready; non-EEA students are advised not to travel outside Belgium during this time |
| Opening a bank account (in case of scholarship or allowance from K.U.Leuven | Any bank in Belgium (or abroad) | As soon as possible after registration at City Hall | • Valid passport or identity card • Official document that proves your address in Belgium or abroad |
• A bank card and a bank account number • You are kindly requested to provide the International Office: IAM with the bank account number and the BIC and IBAN codes |
| Non-EEA citizens: affiliation with a Belgian health insurance company | Any recognised health-insurance company in Belgium (see here for example) | As soon as possible after registration at the university | • Valid passport or identity card • Certificate of enrolment at K.U.Leuven |
• Membership card as proof of affiliation with the health insurance company (SIS card and yellow membership stickers) |
