Postdoctoral fellows are registered by the HR Department.
Please read the regulations concerning the appointment of postdoctoral fellows carefully. If you require more information or have any questions, do not hesitate to contact the HR Consultant Internationalisation at the HR Department.
Postdoctoral fellows within the framework of international mobility* are highly-qualified researchers - mostly foreigners, holding a PhD-degree or equivalent. If the PhD degree has been obtained in Belgium or if it has been obtained more than 6 years ago, the academic supervisor needs to write a motivation letter. The HR Department will submit the official request to the Executive Committee who will decide.
They conduct independent (no subsidiary relation), fundamental scientific research at KU Leuven, for a maximum period of 36 months. They are paid with a tax-free grant which equals at least the net salary of a research associate (on 1 November 2012, the Executive Board established the minimum and maximum net amount that can be granted: 1930 EUR net/month minimum – 2600 EUR net/month maximum. The minimum amount is fixed, but exceptions may be made to the maximum amount under certain conditions).
The grant is subject to (partial or full**) social security contributions, in compliance with Belgian legislation. Postdoctoral fellows do not receive an end-of-the-year allowance or a holiday allowance.
Deadline for the official requestThe deadline for the official request to arrive at the HR Department (with all the signatures and all the necessary attachments) is:
- For EEA citizens: at the latest one month before the start date
- For non-EEA citizens: considering that a visa application is involved, we advise the Faculty/Department to submit the official request ideally 3 months in advance.
Visa applicationFor the visa application at the embassy/consulate in the country of residence and registration at the city hall of the place of residence in Belgium, the HR Department will issue:
- an “appendix 19bis” for EEA postdoctoral fellows (except for Romanian/Bulgarian citizens)
- a hosting agreement for non-EEA postdoctoral fellows (and for Romanian/Bulgarian citizens).
* During the three years preceding the start of the postdoctoral fellowship, the researcher cannot have resided, nor studied/worked in Belgium for more than 24 months.
** Postdoctoral fellows from within the EEA will receive full social security.
Postdoctoral fellows from outside the EEA will also receive full social security IF their country has concluded a bilateral social security agreement with Belgium.
Countries that have done so are: Algeria, Australia, Bosnia-Herzegovina, Canada, Chili, Croatia, India, Israel, Japan, Macedonia, Montenegro, Morocco, The Philippines, San Marino, Serbia, South-Korea, Tunisia, Turkey, United States and Uruguay.
Postdoctoral fellows from outside the EEA whose country has not concluded a bilateral social security agreement with Belgium, will be paid with partial social security, unless they are married/legally cohabiting with somebody with an EEA nationality.