Doctoral assistantships at K.U.Leuven - Non-EEA
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Regulative framework
If the conditions for the allocation of a doctoral scholarship are not met, the researcher may be appointed as a research associate (BAP) or an assistant (AAP), financed with a salary.Definition
This form concerns non-EEA citizens who are preparing doctorates as salaried assistants.Status
Status in Belgium:
- With respect to the Belgian government, they have the status of "employee". Employees only have the right to reside in Belgium if they have received an authorisation for a provisional sojourn (visa type D) and are registered in the Foreigners’ Register upon their arrival (BIVR). Thus, they must request an authorisation for provisional sojourn from the Belgian embassy or consulate in the country in which they legally reside. It is recommended to begin this procedure at least three months before departure for Belgium. The Human Resources Department co-ordinates all administration in this regard, and draws up the hosting agreement. Residence in Belgium is limited to the duration of the hosting agreement.
Status at K.U.Leuven:
- They have the status of "employee" and are registered as junior academic staff by the Human Resources Department. They must also enrol at the Registrar’s Office as doctoral students. To this end, they must first obtain academic permission to enrol from the International Admissions and Mobility Unit (IAM) of the International Office. The enrolment fee is stipulated by the university authorities.
- Upon their enrolment at the Registrar’s Office and at the Human Resources Department, they receive all the necessary certificates for their stay at K.U.Leuven and their residence in Belgium. They must present themselves to the municipal offices within 8 business days.
Research type
Project-bound research in secondary relation (industrial projects, e.g. IWT and EU type)Financing
| Fiscal status | Subject (possible bilateral taxation treaties) |
| Social security contributions | Subject to full social security contributions |
| Scholarship amount | A salary is paid, equal to that of an assistant (Scale 43). |
Status concerning the immigration authorities
A hosting agreement is required. Residence in Belgium is limited to the duration of the hosting agreement. The HR Consultant Internationalisation provides the researchers with all the necessary information.Required insurance
- Accident and third party civil liability: as employee.
- Health insurance: as employee, required registration with a Belgian health insurance company.
- Insurance for personal third party civil liability: required registration, 13 euro.
Regulations
