Visiting professor and extraordinary visiting professor (unsalaried visiting professor) at K.U.Leuven - Non-EEA
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Regulative framework
External persons (professors from other universities or persons with equivalent experience) may be appointed visiting professors by the Executive Committee, on the request of the faculty/department. ‘visiting lecturer’ or ‘visiting professor’ is awarded to the visitor when he/she is appointed. The salary scale of visiting professors whose salary is paid by K.U.Leuven is determined in function of the qualifications of the person in question.
If the salary is financed by the home university and not by K.U.Leuven, the title of ‘extraordinary visiting professor’ is awarded. Such professors may still receive reimbursement for expenditures or a daily allowance.
- if not substituting for a teaching post, the person in question is appointed a visiting fellow. These cases are managed by the International Admissions and Mobility Unit. They may enjoy the privileges of the status ‘Visiting Professor,’ and may reside in the Groot Begijnhof, depending on the availability of rooms.
- if substituting for a teaching post, the person in question is appointed as a visiting professor. These cases are managed by the Human Resources Department. They enjoy the privileges of the status ‘Visiting Professor,’ and may reside in the Groot Begijnhof, depending on the availability of rooms.
This form concerns visiting professors substituting for a teaching post and/or those staying in Belgium for over three months. Consult the 'Visiting Fellow' form for those who are staying for a maximum of three months without substituting for a teaching post.
Definition
This form concerns highly qualified (with doctorate or similar qualification) non-EEA citizens who are appointed full- or part-time visiting professors or extraordinary visiting professors by the university authorities, in order to conduct education or research activities at the university.Status
Status in Belgium:- With respect to the Belgian government, they have
the status of visiting professor. Visiting professors only have the right
to reside in Belgium if they have received an authorisation for provisional sojourn (visa type D) from the Belgian Embassy/Consulate in the country in which they legally reside and are registered in the Foreigner's Register upon their arrival (BIVR).
It is recommended to begin this procedure at least three months before departure for Belgium.
Residence in Belgium is limited to the duration of the work permit.
- In order to obtain a work permit, they must provide the Human Resources Department - HR Consultant Internationalisation with various documents (e.g. a medical certificate (via specific form), a legalised copy of their doctoral degree, etc.). The HR Consultant Internationalisation will provide all necessary information in this regard. The HR Department requests the work permit from the Immigration Office in Brussels.
- They have the status of "visiting professor" or "extraordinary visiting professor" and are registered by the Human Resources Department.
- Upon registration at the Human Resources Department, they receive all the necessary certificates for their stay at K.U.Leuven and residence in Belgium. They must present themselves to the municipal offices within 8 business days.
Research type
Research and/or education.Financing
Contrary to extraordinary visiting professors, visiting professors receive a salary in accordance with the relevant Senior Academic Staff scale, based on functioning or patrimony, not on remainders| Fiscal status | Visiting professors: salaried by K.U.Leuven (possible bilateral tax treaties). Extraordinary visiting professors: If they are salaried by their home university, a daily allowance may be allocated (max. 1250 euro net per month for max. 1 year). This daily allowance serves as compensation for the additional expenditure resulting from living abroad. The daily allowance is tax-exempt in Belgium. It is also exempt from social security contributions. |
| Social security contributions | Salary: subject to full social security contributions Daily allowance: not subject |
Status concerning the immigration authorities
(Extraordinary) visiting professors from non-EEA countries or Romania or Bulgaria must have a work permit. Residence is limited to the duration of the work permit.
Required insurance
- Accident and third party civil liability: as employee
- Health insurance: salaried: required registration with a Belgian health insurance company as employee. Unsalaried: it is recommended to register with a travel insurance policy and/or a private insurance company.
- Personal third party civil liability insurance: not obligatory, but recommended.
Regulations
Academic staff regulations.
