Administrative formalities prior to departure

Legislation in Belgium concerning national security and immigration requires visiting scholars to complete the formalities listed below before departure for Belgium. They cover the requirements for applying for the proper visa to enter Belgium and conduct studies or research.
Please click here for more information.

Where

When

Documents to Submit

Non-EEA citizens

EEA citizens
Belgian Consulate or Embassy in one’s home country or in the country where one happens to reside legally At the latest three months prior to departure

Citizens of countries where a short stay visa is NOT required (see Introduction, point 2):

No need to apply for any visa. Just bring your:

  • Valid passport
  • Invitation letter from K.U.Leuven
  • To avoid any problems, bring a proof of solvency

 

Citizens of all other countries (see Introduction, point 1):

Apply for a Schengen visa:

  • Valid passport
  • Invitation letter from K.U.Leuven
  • Proof of solvency
  • Return trip flight ticket
  • If you have made reservations for your stay, a copy of the deposit for your hotel room
  • Travel insurance with a coverage of at least €30,000

To bring along your family, each member must also secure a Schengen visa.

No need to apply for any visa. Just bring your:

  • Valid passport or identity card


For your family: valid passport or identity card