Administrative formalities upon arrival

 

What
Where
When
What to submit
What you receive

• Welcome
• Preliminary briefing
• Registration as Visiting Scholar

International Office: International Admissions and Mobility Unit (IAM) As soon as possible after arrival

• Invitation letter from K.U.Leuven
• Valid passport or identity card

• University guest card, which provides you with access to all university libraries and cafeterias.
• Registration for Accident and Medical Insurance International Office: IAM Upon registration   • Insurance documents in case of illness or an accident
• In case of allowance: payment procedure International Office: IAM Upon registration   • The total amount of your allowance for the whole period of your stay deposited on a temporary bank account at Fortis/BNP Paribas Bank Leuven or on your own personal European bank account
• Declaration of arrival in Belgium
Foreigners' Office at City Hall of your place of residence Within 8 business days after registration at the university

For non-EEA citizens who are NOT required a visa to enter Belgium for a period of three months:
• valid passport or identity card
• three recent passport size photographs
• € 5 fee

For non-EEA citizens who are required a visa to enter Belgium for a period of three months:
• valid passport
• the Schengen Visa stamped on your passport before leaving for Belgium
• three recent passport size photographs
• € 5 fee

For EEA citizens:
• valid passport or identity card
• three recent passport size photographs
• € 5 fee

 • Declaration of arrival at City Hall of your place of residence