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Conferences and Events at KU Leuven



The Conference and Events Office is responsible for the organization of a number of university-wide activities.

Overview corporate events


Conference office - pco

If you are planning to hold a conference, you have the choice: organize it yourself or outsource it to a PCO (Professional Conference Organizer). You decide in which way our office can support you and we organize your conference with our expertise. We do not only organize conferences, but also study days, symposia, summer schools and other events that are listed as Continuous Education.

Discover our services


science communication

Science Communication offers you the opportunity to present your research to a broad audience. Throughout the year, we also organize several science communication events.



In 2025, KU Leuven will celebrate its 600th birthday, making it one of the oldest universities in Europe. Everywhere in the city of Leuven, you can discover beautiful historic locations that are part of KU Leuven's heritage.

Discover the house of silence

Discover more historic locations here in the near future.



University protocol is prescribed for all official visits from distinguished national and international guests, as well as for numerous other activities and events organized at the university.

Advice on protocol


Hosts AND HostesseS

Our host group consist of a number of motivated KU Leuven students trained to support you during events or to accommodate important guests at the university in a professional way.

More on the KU Leuven host group



Academic gowns have been worn at KU Leuven ever since the university's establishment in 1425. Nowadays, gowns are only worn on special occasions such as academic sessions or formal ceremonies.

More on academic gowns

academic gown reservation

You can make a reservation for academic gowns for your doctoral defence or academic event. It's also possible to borrow a gown in case you don't have one of your own.


Conference and Events office

Our staff members are experienced in the academic traditions. Key ingredients of our events are quality and professionalism.