Exchange Programmes
Erasmus, Tempus, Bilateral and Faculty Exchange Agreement
Exchange students remain enrolled at their home university while spending a few months to a full academic year at KU Leuven, free of charge.
They take part in one of the European Commission’s educational programmes, such as Erasmus+. Others are visiting Leuven in the framework of an exchange agreement at faculty level between their home university and KU Leuven.
Academic requirements
prepare your exchange
Application
Go to the application instructions
Courses
Information about courses for incoming exchange students
Downloads
- Learning Agreement Erasumus+: click here
- Application for extension of the Erasmus study exchange period: Word|PDF
- Application for extension of the Erasmus traineeship exchange period: (Word|PDF)
- Application for extension of the exchange study period (all other exchange students who are NO Erasmus students): Word|PDF
Campuses
Practical information on how to prepare your stay on your campus is available on the left-hand side
Registration
Information on how to register after receiving your admission letter
How to register?
DURING REGISTRATION PERIODS (September & February)
Please refrain from filling in the consent form until max 1 week before your expected arrival in Belgium.
1. Check the relevant information
Before proceeding with the registration, make sure to check out the links below. They contain information on practical matters regarding your arrival and stay in Belgium, such as:
- Possible student benefits (i.e. bus pass, sports card, culture card)
- Life at KU Leuven
- FAQ on COVID-19 and updates
- Housing: be sure to book permanent accommodation before you make any further plans
2. Fill in the consent for registration form
The consent for registration form will initiate your enrolment at KU Leuven. Make sure to use your admission letter as a reference when filling in this form. In case you have been admitted to multiple programmes, you will have to indicate for which programme you finally want to register. Don't forget to mention your preferred study track or module, if applicable.
If you are a non-EEA citizen, please note that proof that a valid residence permit for Belgium, or a valid Belgian study visa will be one of the required documents - please refrain from filling in this form, untill you are able to provide one of these documents. Incomplete files will not be processed.
Once submitted, we will verify your enrolment request and if your consent for registration form is complete, we will finalize your enrolment fully online within several working days.
Once your enrolment has been finalized by us, you will automatically receive:
- Your enrolment attestations (via e-mail).
- An activation e-mail, which will give you access to your KU Loket and KU Leuven student e-mail address.
- An invoice for your chosen extra's (i.e. sports card, culture card, buss card).
You will also receive an e-mail from the Registrar's Office of your campus with further instructions on how to pick-up your student card and the welcome bag.
- Students of campus Leuven and Group T: you will receive an appointment link, inviting you to book a suitable time slot to come by in person. Make sure to bring along your appointment booking confirmation (on your phone or printed).
- Students other campuses: Check the instructions sent by email.
! Wearing a face mask remains mandatory in all KU Leuven buildings.
Other formalities to take care of (after arrival in Belgium):
- The payment of the invoice received upon finalization of your enrolment:
- Instructions on how to pay your invoice
- Your residence in Belgium:
- Instructions on how to register at the City Hall
- Information about health insurance in Belgium
- Information about how to open a bank account in Belgium
- Your study programme and classes at KU leuven:
- Information about TOLEDO
Outside the registration periods (e.g. traineeships)
Please inform your case administrator via email at least one week before your arrival date.
You will receive an e-mail with the current registration procedure and further instructions.